FoodChain ID Group, Inc

Administration Manager - Mumbai, India

Mumbai, Maharashtra, India - Full Time

Job Description
Position Title: Administration Manager
Location: Mumbai
Department: Administration
Reporting To: Managing Director
Employment Type: Full-time
A. Company Overview
FoodChain ID is a global leader in food safety, regulatory compliance, and sustainability solutions. We support organizations across the food and agriculture value chain with certification, advisory, and data-driven services that help bring safe, compliant, and sustainable products to market.
With teams across the globe, we combine deep technical expertise with practical, market-focused solutions to help customers navigate complex regulatory and certification landscapes.
B. Role Overview
The Admin Manager will be responsible for managing end-to-end administrative operations for FoodChain ID India, ensuring efficient facility management, seamless travel coordination, and a high-quality employee experience. The role focuses on creating a safe, productive, and engaging workplace environment while optimizing administrative processes, vendor management, and cost efficiency.
C. Key Responsibilities
  1. Facility Management:
    i) Oversee day-to-day office operations including maintenance, housekeeping, security, and utilities
    ii) Ensure IT and workplace infrastructure (meeting rooms, equipment, etc.) are fully functional
    iii) Ensure compliance with health, safety, and audit standards (important for certification environment)
 
  1. Vendor & Stakeholder Management:
    i) Identify, onboard, and manage third-party vendors (facility, travel, event partners)
    ii) Collaborate with internal stakeholders (HR, Finance, IT) needs for seamless operations
    iii) Negotiate contracts, AMC, repairs and renewal terms
 
  1. Travel Management:
    i) Manage end-to-end travel requirements. Coordinate flight bookings, visa processing, hotel accommodation, and local logistics
    ii) Ensure compliance with company travel policies and optimize travel costs
    iii) Maintain accurate MIS, travel records, reports, and expense tracking
     
  2. Employee Engagement & Workplace Experience:
    i) Plan and execute employee engagement programs, events, and team-building activities
    ii) Support HR in creating a positive workplace culture and employee experience
    iii) Organize celebrations, recognition initiatives, and wellness programs
    iv) Coordinate internal communications related to events, policies, and workplace updates
    v) Manage office ambience initiatives (branding, décor, festive activities)
    vi) Support onboarding logistics and employee support services
     
  3. Compliance & Administration:
    i) Maintain documentation of vendor contracts, agreements, and facility compliance
    ii) Support all event/audit processes (internal/external)
    iii) Drive continuous improvement in administrative processes and systems

D. Qualifications & Experience
  • Bachelor’s degree
  •   3-4 years of experience in Administration / Facilities / Travel Management
  • Strong vendor management & negotiation skills
  • Good communication & stakeholder management
  • Strong planning, multitasking, and problem-solving skills
  • Knowledge of compliance and workplace safety standards

E. Core Competencies
  • Excellent interpersonal and communication skills
  • Execution-focused and reliable
  • Fluent in English with the ability to collaborate effectively
  • Detail-oriented, Calm under pressure
  • Ability to work independently
  • Strong organizational and multitasking skills
  • Stakeholder management
  • Confidentiality and integrity
  • People-focused with strong service mindset

F. Why Join Us?
  • Opportunity to work in a globally recognized food certification organization
  • Exposure to regional and global functions
  • Employee friendly work environment
  • Collaborative, values-driven, high energy work environment
  • Competitive compensation and growth opportunities
Apply: Administration Manager - Mumbai, India
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